Annual General Meeting

Notice: The Secretary shall annually call the Annual General Meeting as per provisions of W. B. S. R. Act 1961 giving at least 14 day’s notice to all members. The notice shall content the place date, day and time of the meeting.

Agenda : The Business to be Transacted at the A.G.M shall be

	The Governing Body shall have general power of supervision and conduct over all the affairs of the society and in particular shall discharge the following duties :
	To confirm the minutes of the last A.G.M. and of special general meeting if any.
	To adopt with or without modification the report of the working of the Society for the previous year
	To pass audited accounts of the Society for the previous year ended.
	To appoint qualified Auditor or Auditors
	To transact such business as may be fixed by the Governing body.
	To transact such other business as may be brought forward by giving 14 days previous notice from any member
	To conduct general election.
	Quorum of the meeting: 1/3 rd members personally present at the commencement of the meeting shall constitute the quorum.
	Manner and Method of Voting: The Chairman of the meeting shall decide the manner and method of voting at the outset of the meeting.

Special General Meeting

A Special General Meeting may be convened by the Governing Body at any time in view of urgency of the matter. At least 7 days notice shall be given to every member for special general meeting. Members may be request the Governing Body for special General meeting by placing a requisition signed by 2/3 rd of the total members. In that case the Governing Body shall convene a special general meeting within a month from the receipt of such notice. In default by the Governing Body, requisitionists shall hold such meeting provided no business other than those specified in the notice shall be transacted.

Extra Ordinary General Meeting

The Governing Body may direct to convene an Extra-ordinary general meeting for consideration of addition, alteration or amendment of the memorandum/regulations, of the Society. 7 days notice along with the proposed draft of change, shall be sent to members before the meeting. The resolution for change, amendment etc. of the Memorandum and Regulations be carried out it accepted by the three fourths of the members present at the meeting

Duties of The Office Bearer

President

He shall (a) Preside over all meetings of the Society; (b) Take all disciplinary actions such as removals, dismissals etc., in consultation with the Governing Body; (c) Advise the Secretary in any matter requiring urgent attention; (d) Call emergency meeting.

Vice President

In the absence of the President, the Vice – President shall perform all the duties of the President.

Secretary

He shall (a) convene all meetings of the society; (b) maintain minute books of all meetings; (c) issue general circulars and notices; (d) receive all applications for membership which shall be placed before the Governing Body; (e) sign on behalf of the Society all receipts for all sums received as subscriptions etc.; (f) sign and give pay order on all bills for payments; (g) get the accounts of the Society audited by a Charted Accountant; (h) ensure compliance with statutory requirements; (i) transact all other business subject to the direction of the Governing Body.

Asst. Secretary

In the absence of the secretary. The Asst. Secretary shall perform all the duties of the Secretary.

Treasurer

He shall (a) collect and receive all sums of subscriptions, donations and deposit of money and grant receipts thereof; (b) maintain and keep cash book and such other accounts as are necessary; (c) operate bank account jointly either with the Secretary or the President; (d) prepare the budget in consultation with the Secretary for consideration of the Governing Body.